ASD-STE100 is maintained by the Simplified Technical English Maintenance Group (STEMG), a working group of the AeroSpace and Defence Industries Association of Europe (ASD). The STEMG consists of national representatives from ASD but there are also representatives from countries that are not members of ASD. The STEMG can also have associate members from airlines and military organizations, or other users of technical documentation written in STE.
The STEMG was originally formed in 1983 as a working group to develop AECMA Simplified English and subsequently, in 2004, when ASD was created, the group changed its name to the STEMG. The STEMG reports to the ASD Product Services Specification Group (PSSG).
The STEMG is currently composed of ten national representatives from the ASD member countries in Europe, the AIA in the United States, the AIA in Canada, the ANAC (Civil Aviation Authority) in Argentina and the Union of Aviation Industrialists of Russia. In addition, there are three associate members representing the customers (Airlines and Military Organizations).
To contact an STEMG national representative, just click the name in the list below:
COMPANY / ORGANIZATION / NATIONAL ASSOCIATION / ORGANIZATION
Orlando Chiarello (Chairperson)
Alexander Lowe (Vice-Chaiperson)
National Research Center “Institute named after N.E. Zhukovsky" - UAI (Russian Federation)
COMPANY / ORGANIZATION / COUNTRY
Alitalia - Italy
SAS Technical Training – Stockholm, Sweden - Scandinavia
TERMS OF REFERENCES
ASD-STE100 Simplified Technical English is an international specification for the preparation of technical documentation in a controlled language.
ASD-STE100 is maintained by the Simplified Technical English Maintenance Group (STEMG), a working group of the AeroSpace and Defence Industries Association of Europe (ASD). The STEMG is a non-profit group.
2.0 Mission of the STEMG
The mission of the STEMG is to control, develop and maintain the ASD-STE100 specification.
The STEMG has these tasks:
The STEMG consists of national representatives from ASD but there are also representatives from countries that are not members of ASD. The STEMG can also have associate members from airlines and military organizations, or other users of technical documentation written in STE.
3.1 National representatives
The national representatives (also known as national coordinators) are mainly from the aerospace industry and are nominated by their national associations or organizations which are part of ASD, or recognized by ASD.
The national representatives are responsible for coordinating STE matters in their respective countries.
The national representatives have full voting rights.
There is one national representative per country.
The national representatives of countries/national associations or organizations which are not ASD members can also be part of the STEMG. These national representatives have full membership and voting rights in the same way as those from the ASD member countries.
The number of national representatives is at the discretion of the STEMG and must not be more than 12 (twelve). The number of national representatives from countries which are not ASD members must not be more than 4 (four).The minimum percentage of national representatives necessary to hold a meeting must not be less than 50%.
Each national representative must attend as many meetings as possible and a minimum of one meeting out of three consecutive meetings.
Four consecutive absences without backup representation is grounds for termination of the membership.
3.2 Associate members
Associate members are nominated by organizations representing users or producers of technical documentation written in STE.
Associate members are entitled to attend STEMG meetings and contribute to discussions and decisions.
Associate members do not have voting rights.
Only one associate member is permitted per country.
The number of associate members is at the discretion of the STEMG and shall not be more than 6 (six). The attendance of associate members has no impact on the decision to hold a meeting.
Each associate member must attend as many meetings as possible and a minimum of one meeting out of three consecutive meetings.
Four consecutive absences is grounds for termination of the membership.
External observers can be invited to attend STEMG meetings on a one-off basis. However, the number of these external observers in a meeting is at the discretion of the STEMG Chairperson and must not be more than 3 (three) per meeting.
External observers do not have voting rights.
3.4 Backup representatives
Backup national representatives are permitted to replace the primary national representatives who cannot attend all meetings.
There can be two types of backup representatives:
Permanent backup representatives are formally nominated by their national associations in the same way as the primary national representatives. They are considered part of the STEMG and are included in the official list of representatives.
Temporary backup representatives are delegated by the primary national representatives to replace them in specific meetings only. They are not official members of the STEMG and will not be included in the official list of representatives.
Backup representatives have full voting rights but only for the meetings when they replace the applicable national representative.
3.5 Rules for membership
The STEMG contains a good mix of engineering and linguistic expertise. Members must have sufficient time and energy to maintain the specification. They must be able to attend meetings and must cover their own expenses. In most cases, their companies or organizations support their work.
To be an active member of the STEMG, you must have:
- Good experience in the field of technical documentation and the use of STE.
- Proficient knowledge of English.
- Basic knowledge of international specifications related to technical publications (for example, S1000D and ATA iSpec 2200).
The procedure to become a national representative is as follows:
The procedure to become an associate member is as follows:
Upon completion of the above, the STEMG will vote on whether or not to accept the new member. A two-thirds majority is required for approval. If membership is approved, the new national representative or associate member will receive all correspondence, and be invited to attend STEMG meetings and participate in the discussions.
The STEMG members elect a chairperson, who is then approved by the ASD PSSG. The term of office is not limited and is at the discretion of the STEMG. The STEMG also elects a vice-chairperson who supports the work of the chairperson. Because the STEMG is an ASD working group, the positions of chairperson and vice-chairperson must be held by national representatives from ASD member countries.
The role of the chairperson is to coordinate all STEMG activities and discussions, call meetings, prepare the associated meeting material, conduct the meetings, and write the minutes. The chairperson, supported by the members, is also the primary point of contact for STE users. The STEMG chairperson is a member of and reports to the ASD PSSG, and is the contact person for the STEMG within ASD.
5.0 Operating Rules
Most of the STEMG work is done at the meetings.
STE users can ask for help in understanding STE principles and rules. They can send queries in written form (change forms) through the STEMG website, to the STEMG chairperson or to any of the national representatives.
The STEMG chairperson forwards the change forms to the STEMG members, and keeps a permanent log of all change forms received and processed. At its meetings, the STEMG discusses the proposed changes and decides whether or how to implement them.
Periodically (usually every three years), the STEMG releases a new issue of the ASD-STE100 specification which contains the agreed amendments.
6.0 Frequency of STEMG Meetings
The STEMG usually meets twice a year (spring and fall). Most meetings last 4 days. Each meeting is hosted by an STEMG member from one of the participating countries (on a rotational basis). Associate members can also host meetings.
The STEMG contains a good mix of engineering and linguistic expertise. Engineering experts take care of technical accuracy and linguistic experts take care of language accuracy of the STE specification.