The STE specification is maintained by the ASD STEMG (Simplified Technical English Maintenance Group) consisting of representatives from ASD member countries and non-ASD member countries. The STEMG was originally formed in 1983 as a working group to develop AECMA Simplified English and subsequently, in 2004, when ASD was created, the group changed its name to the STEMG. The STEMG reports to the ASD Product Services Specification Group (PSSG).
The STEMG is currently composed of 14 members from the ASD member countries in Europe, the AIA in the United States, the AIA in Canada, and the ANAC (Civil Aviation Authority) in Argentina, and the Union of Aviation Industrialists of Russia. In addition, there are associate members representing the customers (Airlines and Military Organizations).
The mission of the STEMG is to control, develop and maintain STE with the following primary tasks:
The STEMG reports to the ASD Product Services Specification Group (PSSG) which in turn reports to the ASD Services Commission.
To contact the STEMG national representatives please click on their names
COMPANY / ORGANIZATION NATIONAL ASSOCIATION / ORGANIZATION
National Research Center “Institute named after N.E. Zhukovsky" UAI (Russian Federation)
COMPANY / ORGANIZATION / NATIONAL ASSOCIATION
SAS Technical Training – Stockholm, Sweden Scandinavia
TERMS OF REFERENCES
ASD Simplified Technical English, Specification ASD-STE100 (STE), is an international specification for the preparation of technical documentation in a controlled language.
STE is maintained by the ASD Simplified Technical English Maintenance Group (STEMG). The STEMG is a non-profit group, not affiliated to any commercial entity.
2.0 Mission of the STEMG
The mission of the STEMG is to control, develop and maintain the STE specification.
The STEMG has the following primary tasks:
- To keep STE up to date and to improve it as necessary.
- To process change requests (change forms), take the appropriate amendment actions, and release new issues of the specification as and when required.
- To report to the ASD Product Services Specification Group (PSSG) on current activity as required.
- To provide advice and recommendations to STE users.
- To control the production of electronic master files for output and distribution.
- To promote STE in general.
The STEMG shall consists of “national representatives” from ASD member countries and non-ASD member countries in or outside Europe. The STEMG can also have “associate members” from Airlines and Military Organizations, or other users of technical documentation.
3.1 National representatives
The national representatives (also known as “national coordinators”) are mainly from the Aerospace Industry and are nominated by their national associations or organizations which are part of ASD, or recognized by ASD.
The national representatives are responsible for coordinating STE matters in their respective countries.
The national representatives have full voting rights.
There is one national representative per country.
The national representatives of countries/national associations or organizations outside ASD can also be part of the STEMG. These national representatives have full membership and voting rights in the same way as ASD member countries.
The number of national representatives is at the discretion of the STEMG and shall not be more than 12 (twelve). The minimum percentage of national representatives necessary to validate a meeting shall not be less than 50%.
The national representatives from Europe shall attend at least one meeting out of two.
The national representatives outside Europe shall attend at least one meeting out of three.
In all cases, four consecutive absences (without any backup representatives) can cause the termination of the membership.
3.2 Associate members
The associate members represent the STE user’s community and are nominated usually by Airlines and Military Organizations, or companies representing the STE users, recognized by ASD.
The associate members are entitled to attend all the STEMG meetings and give their important contribution to the discussions and decisions.
The associate members do not have voting rights.
There is one associate member per country.
The number of associate members is at the discretion of the STEMG and shall not be more than 6 (six). The meeting attendance of the associate members is not mandatory and not relevant to validate a meeting. However, the associate members shall attend at least one meeting out of five.
Six consecutive absences can cause the termination of the membership.
External observers can be invited to attend the STEMG meetings on a one-off basis. However, the number of these external observers in a meeting is at the discretion of the STEMG Chair and shall not be more than 3 (three) per meeting.
The external observers do not have voting rights.
3.4 Backup representatives
Backup national representatives are permitted to replace the primary national representatives who cannot attend all meetings.
There can be two types of backup representatives:
Permanent backup representatives are formally nominated by their national associations in the same way as the primary national representatives. They are considered part of the STEMG and are included in the official list of representatives.
Temporary backup representatives are delegated by the primary national representatives to replace them in specific meetings only. They are not part of the STEMG and will not be included in the official list of representatives.
The backup representatives have full voting rights.
3.5 Rules for membership
The STEMG shall be a well-balanced combination of engineers and linguists. Engineers take care of technical accuracy and linguists take care of language accuracy of the STE specification.
The national representatives shall be able to attend the meetings and give contribution to discussions and decisions.
The minimum requirements to join the STEMG are:
- Good experience in the field of technical documentation and use of STE.
- Proficient knowledge of English.
- Basic knowledge of the International Specifications for Technical Publications (for example, S1000D and ATA Spec i2200).
To become a national representative, the following steps are necessary:
- The potential national representative shall be formally nominated by its national association or organization, recognized by ASD.
- The nomination letter shall be sent by the potential national representative to the STEMG Chair.
- The national representative membership shall be initially approved by the STEMG and finally endorsed by ASD (through the PSSG).
To become an associate member, the following steps are necessary:
- The potential associate member shall be formally nominated by a National Airline or Defence Organization, or any single company representing the STE users, recognized by ASD.
- The nomination letter shall be sent by the potential associate member to the STEMG Chair.
- The associate membership shall be initially approved by the STEMG and finally endorsed by ASD (through the PSSG).
Upon completion of all the above, a membership is approved and new national representatives and associate members will be entitled to receive all correspondence, to participate in the STEMG discussions and to attend the meetings.
The STEMG is chaired by a national representative elected by the STEMG and approved by the ASD PSSG. The duration of the chair is at the discretion of the STEMG. A vice-chair is also elected and, usually, once elected, the vice-chair will become the next chair. The position of chair and vice-chair shall be allocated to national representatives from the ASD member countries.
The task of the chair is to coordinate all STEMG activities and discussions, call for meetings, prepare the associated meeting material, conduct the meetings, and write the minutes. The chair – suitably assisted by all members – is also the primary point of contact for the STE users on any STE matter. The STEMG chair has the membership of the ASD PSSG and is the point of contact for ASD.
5.0 Operating Rules
The core work of the group is done at the STEMG meetings.
STE users can raise queries to seek guidance and help in understanding STE principles and rules.
Such queries – usually change forms - shall be directed to the STEMG or to any of its national representatives.
The STEMG chair shall forward the change forms to the STEMG, and keep a permanent log of all Change Forms received and processed.
The STEMG will discuss and decide on submitted Change Forms at its meetings.
On the basis of the change forms received and the subsequent assessments, the STEMG has the authority to release Issues of the STE specification as and when required.
The STEMG reports to the ASD PSSG. The STEMG shall be represented by its Chair in the ASD PSSG and its associated groups.
6.0 Frequency of STEMG Meetings
The STEMG will normally meet twice a year (Spring and Fall) as necessary. The Spring meeting is a full, plenary, 4 day-meeting and the Fall one is shorter (2 or 3 days). The STEMG meetings will be hosted on a rotation basis within the participating countries. The associate members are entitled to host meetings if they so desire.
The Terms of Reference are approved by the STEMG and endorsed by ASD through the PSSG.
The STEMG is a well-balanced combination of engineers and linguists. Engineers take care of technical accuracy and linguists take care of language accuracy of the STE specification.